48th Annual Diocesan Convention
October 17-18, 2008
The Sheraton Crescent Hotel
2620 W. Dunlap Avenue
Phoenix, AZ 85021
Downloadable PDF forms:
Convention Business
Election of Secretary to Convention: Shall be elected for a term of one year and shall be Secretary of the Diocesan Council. Duties include: giving notice of all meetings of the Convention and the Council; preparing a list of clerical members and lay delegates and alternates prior to the opening of Convention; acting as recording secretary for every meeting of the Convention and the Council; preserving the records of the Convention; preparing and distributing the annual journal; performing such duties as assigned by the Bishop, the Convention or the Council. (Incumbent Janet L. Feltz is eligible for re-election.) Click here for a Nomination form.
Election of Standing Committee: The Standing Committee consists of three priests and three lay communicants who shall each serve a three-year term and not more that two consecutive three-year terms. The Standing Committee meets as needed about six times per year. Election this year for: one clerical member for a three-year term and one lay member for a three-year term. (Incumbent Kathy Creath is eligible for re-election.) Click here for a Nomination form.
Election of members of Diocesan Council: The Diocesan Council consists of nine members who each serve a three-year term; five elected by Diocesan Council and four elected by Mission Convocation. The term of office of each member elected by Convention will begin at the first Diocesan Council meeting following the Diocesan Convention. Election this year for: two members for three-year terms. (Incumbent The Rev. Eugenia Durham is eligible for re-election.) Click here for a Nomination form.
Resolutions: Resolutions will be discussed during the Pre-convention workshop on Fri, Oct. 17 and voted upon during Convention. Click here for a Resolution Form.
Approval of the 2009 budget: The 2009 budget, which has been put forth, by the Finance Committee and Diocesan Council, must be approved by Convention. The budget will be discussed at the Pre-convention Workshop on Fri, Oct. 17 and voted on at Convention.
Call for Nominations: Any member of the Clergy canonically resident or any lay communicant in good standing may submit to the Chair of the Nominating Committee no later than Aug. 18 a completed nomination form (Click here for a Nomination form) for one or more persons to fill the positions listed above. First, seek permission from the person you wish to nominate, complete the form carefully and attach a passport type photo. In addition, each candidate for election must complete the list of questions which can also be downloaded (available above). Mail the nomination form and photo to:
The Rev. Gae Chalker
Chair, Nominating Committee
114 W. Roosevelt St.
Phoenix AZ 85003
Call for Resolutions: Download the resolutions form from the Convention website, www.azdiocese.org. Complete the form (Click here for a Resolution Form) and mail or e-mail typed resolution (note Convention Resolution in the subject line) by Sept. 2 to:
The Rev. Glenn Jenks
Chair, Resolutions Committee
114 W. Roosevelt St.
Phoenix AZ 85003
FAX: 480-488-5065
E-mail: frnlaw@msn.com
Clergy Eligible to Vote: Canon I, Section 4(a): Every member of the Clergy who is: (1) In good standing; (2) Canonically and actually resident in the Diocese and; (3) Actively exercising a regular parochial or Diocesan ministry in the Diocese, as determined by the priest in charge of the parish or mission in which they serve, or by the bishop; is a Clerical Member of, and shall be entitled to a seat and vote in Convention. Every other member of the Clergy who is in good standing and is canonically resident in the Diocese shall have a seat in Convention but no vote. Clergy eligible to vote will be listed with the congregation with which they have a working relationship. Non-voting clergy should be registered in the appropriate section of the registration form. If you have any questions concerning this, please contact Janet L. Feltz, Secretary to Convention, or Cathy Black, Registrar, at 602-254-0976 or cathy@azdiocese.org.
Delegate/Clergy Registration: The Convention registration form will be sent by email to each congregation in July and must be returned by Aug. 8. The registration form will indicate the number of delegates, wardens and clergy eligible to voice and vote at Convention. Please complete the form and send to Shantae Carver at Diocesan House by return e-mail. If you have any problems, please contact Diocesan House for help, or we will be happy to send you a hard copy of your registration. The registration fee for each person is $43, which includes lunch on Sat, Oct. 18. Once you have completed your registration, please send your registration and dinner payment to Diocesan House as soon as possible. We won’t be able to complete your registration until payment has been received.
Visitor Registration: Visitors are most welcome to attend all Convention events including the breakout sessions and Friday evening dinner. Visitors will have a seat but no voice or vote. Visitors can register with their congregation or by downloading the registration form (Click here for the Visitor Registration form) on the Diocese of Arizona webpage (www.azdiocese.org). The registration fee is $43 and the Friday evening dinner is $42. Registrations and payments are due by Aug. 8. Registrations will not be considered complete until payment has been received. Please contact Shantae Carver, Shantae@azdiocese.org, or Cathy Black, cathy@azdiocese.org, at Diocesan House, 602-254-0976 or 800-420-1500, with any questions or if you have any difficulties with the registration.
Breakout Sessions: Our focus is on money and the many ways it impacts our ministry of mission. This year we are privileged to have Glenn Holliman, Vice President of Giving Services of the Episcopal Church Foundation, as our guest presenter. Holliman will be presenting two workshops during our breakout sessions on Friday as well as serving as our keynote speaker at the dinner on Friday evening. On your registration form delegates and visitors are required to register in advance for the session they wish to attend. Click here for the workshop descriptions.
Pre-Convention Workshops: There will be pre-convention workshops again this year. The schedule for the workshops on Friday morning is listed below. If you are interested in either of these sessions please indicate that on your registration form.
- 9-10 a.m. Canons, Resolutions and Budget
- 10-11 a.m. General Convention Deputy Forum
Hotel Accommodations: Hotel rooms at the Sheraton Crescent are $109 for either single or double occupancy. This rate is good until Friday, Oct. 10 based upon availability so don’t wait. You can book your room at any time before this date by phone at 602-943-8200 or online at www.starwoodmeeting.com/Book/episcopal. Be sure to indicate that you are with the Diocese of Arizona to get the special rate.
If you have any difficulties making a reservation, please contact Cathy Black at Diocesan House right away. There is plenty of parking and once you are there, you don't have to get in your car again. Everything is under one roof including a restaurant and lounge. There are lots of great things within walking distance: Metro Center Shopping mall is right across the street; Castles and Coaster Amusement Park is there as well (in case you need an extra thrill on the roller coasters); lots of restaurants and easy access to I-17.
Friday’s Dinner: There will be a cocktail and hors d’oeurve reception before the sit-down dinner on Fri, Oct. 17. Our guest speaker will be Glenn Holliman, Vice President of Giving Services of the Episcopal Church Foundation. Holliman is working with several of our diocesan churches on their capital campaigns.
The cost of the dinner is $42 and you have a choice of vegetarian, chicken, or beef entrée. There is a separate form for dinner reservations. As seating for the dinner is limited,we recommend you get your reservations and payment in as soon as possible. Visitors and delegates are welcome to attend with spouses or guests. Click here for the Visitor Registration form.
Exhibits: We invite your congregation/organization, or any groups from your church, to participate as an exhibitor at the convention. This is a great opportunity to share the exciting things that are happening in your congregation organization with others in the Diocese.
There are a total of 60 spaces available. Each space is equal to a six-foot table. You may reserve a full table for $100 or a half-table for $50 for the two-day exhibition. If the your exhibit would require more than one space, you are welcome to reserve as many as necessary at the same rate. As spaces are limited, they are first come, first served.
Set up time on Friday is 7:30 a.m. Exhibits open at 9 a.m on Friday and close at 5:30 p.m. and open at 8 a.m. on Saturday. Tear down time on Saturday is 3 p.m.
To reserve a space, please complete the enclosed form and return it to our office by Fri, July 18 with the payment. Please note our new cancellation policy: 30 days notice for a full refund; 14 days for 50% refund; no refund will be made for less than 14 days notice.
If you or your congregation is interested in an exhibit space, please contact Sharon Graves at 602-254-0976 or sharon@azdiocese.org for more information.
Convention Checklist
1. Complete the registration form. (Individually or with your congregation.)
- Send payment for convention and/or dinner to the Diocese of Arizona (Individually or with your congregation.)
2. Register for a hotel room if needed.
You are ready for convention.
